Import Data from PDF to Excel (Easiest Way in 2024)

In this article, we will show you how to import data from PDF to Excel. Read on to learn more. 

Can you Import a PDF into Excel?

You can import data from a PDF into Excel through direct import in newer versions, copy and paste, third-party tools, or using Adobe Acrobat. We will discuss the step by step process for each method in the next section to help you choose the best approach for your needs.

How to Get Data from PDF to Excel Using Direct Import

If you want to know how to import a PDF into Excel using direct import, simply follow the steps below. 

1. Open Excel and Navigate to Data Tab

Open Excel. Go to the “Data” tab to manage data import operations.

how to get data from pdf to excel

2. Import Data from PDF

Click on “Get Data”, select “From File”, and then choose “From PDF”. Locate and select your PDF file. Excel processes the PDF and opens the Navigator pane.

how to import a pdf into excel

3. Select Data in Navigator

In the Navigation pane, select the data tables or pages you want to import. Preview to ensure correctness.

import pdf in excel

4. Load Data into Excel

Click “Load” to import the data into a new worksheet. Adjust formatting as needed.

export data from pdf to excel

How to Import a PDF in Excel Using Copy and Paste

Follow the steps below to import a PDF in Excel using copy and paste. 

1. Open PDF and Select Data

Open your PDF in a reader. Manually select and copy the data.

how to export data from pdf to excel

2. Paste Data into Excel

Open Excel and select the cell where you wish to paste the data. Paste the data and adjust cell formatting.

import from pdf to excel

How to Export Data from PDF to Excel Using Third Party Conversion 

Follow the steps below to export data from PDF to Excel using conversion tools. 

1. Choose Conversion Tools

Select a reliable PDF to Excel conversion tool online. Here are five popular tools:

  • Adobe Acrobat: Robust features for professional use, offering precise conversions.
  • Smallpdf: User-friendly with straightforward functionality, suitable for quick conversions.
  • PDFelement: Offers comprehensive editing and conversion tools, ideal for business needs.
  • Nitro PDF to Excel Converter: Known for high-quality conversions, especially for larger documents.
  • Zamzar: A simple web-based converter that supports a wide range of file formats.

Upload your PDF file.

2. Convert and Download Excel File

Follow the tool’s instructions to convert the PDF to Excel. Download the converted Excel file.

How to Extract Data from PDF to Excel Using Adobe Acrobat

Follow the steps below to extract data from PDF to Excel using Adobe Acrobat. 

1. Open PDF in Adobe Acrobat

Open the PDF with Adobe Acrobat. Navigate to “File” and select “Export To”, then “Spreadsheet”.

how to extract data from pdf to excel

2. Export PDF to Excel

Choose “Microsoft Excel Workbook” as the export format. Configure settings and export.

We hope that you now have a better understanding of how to import data from PDF to Excel. If you enjoyed this article, you might also like our article on how to save Excel to PDF.

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